Medical Records Indexing Services

“Multiple healthcare organizations believe in our indexing capabilities and avail consistent and result-driven medical record indexing.”

Medical Record Indexing Services for Smooth Medical Operations

Medical records indexing refers to the popular procedure of organizing, sorting, and storing a patient's medical information in a central place such that it can be easily accessed later. Medical records indexing has turned out to be an integral part of the medical operations carried by most hospitals and healthcare centers. The US government has made it mandatory for healthcare providers and institutions to maintain patients' medical records for a minimum period of 7 years. This has led to an increase in demand for medical records indexing companies based out in developing nations.

Healthcare companies with high volume archives must have authentic and up-to-date medical information. As a result, at SSR Techvision, our experts help you avoid inaccurate archives, incorrect patient information, and inaccurate methods of storage.

Our Prominent Medical Records Indexing Process

The time-tested in medical record indexing process that we follow is fast, efficient, and is HIPAA-compliant. Our process has been carefully orchestrated to maximize productivity, minimize turnaround time, and increase accuracy. This workflow can be outlined as follow:

Document Transfer by The Client

The medical records are scanned by the staff at the hospital or the health care service provider and is straightaway sent to our medical indexing team of professionals.

Access to the Scanned Documents

Our secured VPN connections enables our indexing team to access the documents scanned by the client’s staff in a safe and robust manner.

Record Indexing

Now, the records and documents related to the patients are received, categorized and reviewed by our indexing team. The team members then examine each record closely and then index them in the electronic medical record systems that are relevant and store them at a central location which is defined by the clients.

Quality Control

The scanned and indexed records are then reviewed by our experienced and highly skilled team of quality control professionals who perform six sigma steps to decide whether the records are accurate and consistent.

Our Indexing Services Help You Manage A Wide Range of Medical Documents

Medical documents are vital for both the patients as well as the healthcare providers. Our medical record management services ensure that all your medical documents are given the adequate attention during the indexing process. SSR Techvision helps in the indexing of varied medical documents including

  • Patient demographic charts
  • Clinical history
  • Physician orders
  • Form indexing including form 485
  • Health insurance ID cards
  • Medical reports and charts
  • Explanation of Benefits (EOB) documents
  • Health service providers’ notes
  • Insurance bills and claims
  • Durable medical equipment orders
  • Pharmacy request
  • Referral/prior authorization request
  • Hospital admission and discharge notes

Patient Demographics

Patient demographics include patient information like their date of birth, age, gender, blood group, contact information, emergency contact information, country, and others.

Clinical Histories

Most patients have a history pertaining to their ailment and the treatment they had undergone. Such documents help the doctors to better understand a patient’s condition.

Medical Reports

Medical reports usually contain lab test results, medical images, treatment stages, response of a patient to a treatment procedure, etc.

Health Insurance ID Cards

A medical insurance card is required as proof of insurance when a patient pays visit to a hospital. The ID card has name of the patient and the insurance policy number.

Insurance Bills

Insurance bills are also referred to as medical processing claims that are sent to the insurance payer by a healthcare provider. Insurance bills include the services rendered to a patient.

Health Service Provider Notes

Medical notes are basically entries made by physicians, nurses, lab technicians or any other significant member of a patient's medical team.

Outsource Medical Records Indexing Services to Reap Top Benefits To SSR Techvision

SSR Techvision is a leading medical record indexing outsourcing service provider that goes the extra mile to deliver you accurate and efficient medical records indexing services that meet your specific needs. With our effective electronic medical record system, you can streamline the process of delivering the quality health care to your clients. Following listed points can explain the advantages of our medical records storage solutions.

Focus on core business operations

When you outsource medical records indexing services, you get the chance to focus on core business operations. Thus, you can look to enhance the quality of patient care and significantly improve patient satisfaction rates.

Easy access to right documents

Our Electronic Medical Record Storage facility helps you avoid all the efforts that are wasted in needless paperwork and ensures the right documents can be accessed at the right time.

HIPAA Compliant

SSR Techvision shows strict adherence to HIPAA guidelines such that your business can receive quality services and rest easy knowing that all your patient's medical documents are in safe hands.

Qualified Indexing Team

We have highly skilled and HIPAA certified experts who hold years of experience in HIPAA compliant medical records indexing services. Our experts can achieve the targets within short deadlines and produce results which are in accordance with HIPAA compliance.

Cost-effective Services

Cost cutting is one of the most valuable capability that any outsourcing partner can provide its clients. Hence, we have left no stone unturned to cut the operational cost of our processes to provide great cost cutting capabilities and deliver high quality services at extremely attractive prices to the clients.

Latest Technology & Software

We ensure that we have the State-of-the-Art technological infrastructure in place for our various services to be performed in a much better way.

24/7 Indexing Services

Since our operational office is in India, we offer a unique time-zone advantage. Partnering with us would be an added advantage for the western healthcare outsourcingservice providers who wish to run their medical operations 24/7

Value for patient satisfaction

When you outsource medical records indexing services, you get the chance to focus on core business operations. Thus, you can look to enhance the quality of patient care and significantly improve patient satisfaction rates.

Frequently Asked Questions